Church Announcement Slides: Templates, Wording Examples and a Spoken Script
Announcement slides are often made late on a Saturday night by whoever has the laptop. They end up crowded, hard to read from the back row, and forgotten by lunch. A simple set of templates fixes most of that: the same layout every week, short wording, and one clear next step per slide.
This page gives you slide layouts, wording you can copy for the most common announcements, and a short script for whoever reads the announcements aloud.
Five rules for slides people can read
- One announcement per slide. If it needs two slides, it probably belongs in the newsletter.
- Fifteen words or fewer on the slide, not counting the date and place.
- What, when, where, next step. Every slide answers those four, in that order.
- Big text, high contrast. If it isn't readable on a phone held at arm's length, it won't be readable from the back row. Dark text on a light background, or the reverse. No text over busy photos.
- The same template every week. Title in the same place, date in the same place. People learn where to look.
The basic slide layout
Use this structure for almost every announcement:
[EVENT NAME] (large, top)
[Day, Date] · [Time] (medium)
[Place] (medium)
[One-line next step: "Sign up at the welcome table" or "Scan to register"] (small, bottom)
[QR code, bottom right, if there is a link]
Keep a blank version of this layout in Google Slides, PowerPoint or Canva. Each week, duplicate it and change only the text. If your church uses ProPresenter or similar presentation software, import or rebuild the same layout once and reuse it.
Wording examples you can copy
Event
Family Game Night
Friday, [Date] · 6:00–8:00 pm
Fellowship Hall
Bring a board game and a snack to share
Sign-up or registration
Kids' Camp Registration Is Open
Ages [6–11] · [Dates]
Scan to register by [deadline]
[QR code]
Volunteer need
We Need 4 Greeters
Sundays in [Month] · 9:30 am
No experience needed
Talk to [role, e.g. "our welcome team lead"] after the service
New series
New Series: [Series name]
Starts [Date]
[Book or theme, e.g. "Five weeks in Philippians"]
Invite someone to come with you
Small groups
Find a Small Group
Groups meet [days] across [town]
Visit one before you commit
[church website]/groups
Giving
Ways to Give
Online: [church website]/give
Text: [number, if you use text giving]
Or use the offering box at the back
Prayer
Need Prayer?
Our prayer team is at the front after the service
Or text [number] anytime
Welcome slide (loops before the service)
Welcome to [Church name]
We're glad you're here
Kids [ages] check in at [place]
Wi-Fi: [network] · [password]
Closing or "this week" slide
This Week at [Church name]
[Mon] [one item]
[Wed] [one item]
[Sat] [one item]
All the details: [church website]/events
A 90-second spoken announcement script
Spoken announcements work best when they're short and the slides do the remembering. Give the person reading this script:
"Good morning! If you're visiting, we're really glad you're here. Please fill in a connect card [where], so we can say hello this week.
Three things to know.
First, [event] is [day] at [time]. [One sentence on why it matters or who it's for.]
Second, [sign-up or need]. You can [next step] [where/how].
And third, we're starting [series or next step] [when].
Everything is in the bulletin and at [website]. Now let's [pray / worship / hear God's Word] together."
Tips: pick no more than three spoken items. Everything else goes on the loop slides, in the bulletin and in the weekly newsletter. If you mention a sign-up, say exactly where it is.
A simple weekly routine
- By Tuesday: ministry leaders send announcements for Sunday to one person or one shared form. Ask for: event name, date, time, place, next step and link.
- Wednesday: that person decides the top three for the spoken script. Everything else becomes a loop slide or a newsletter item.
- Thursday: make the slides from the template and send them to whoever runs the screen on Sunday.
- Friday: send the same three items as a short text message or newsletter section. Post one on social media using your content calendar.
Using one set of facts for the slides, text, newsletter and bulletin means the dates match everywhere.
Accessibility checklist
- Text large enough to read from the back row (test it from there).
- Strong contrast between text and background.
- Don't rely on color alone ("the event in red").
- Say the key details aloud too, for anyone who can't see the screen well.
- Leave a slide up long enough to read it twice (8–10 seconds on a loop).
FAQ
How many announcement slides should we show? Keep the loop short enough to play through at least twice before the service starts. Many small churches show between five and eight slides. If you have more, move the extras to the newsletter or website.
Should we read every announcement out loud? No. Pick the two or three most important items for the spoken announcements and let the loop slides, bulletin and newsletter carry the rest.
What size should church announcement slides be? Most modern projectors and TVs use a 16:9 widescreen layout (for example 1920 × 1080 pixels). Check your projector or screen settings before you build a template.
Where should announcements go: before or after the sermon? It varies by church. Many put them early, after the welcome, so latecomers can catch them on the loop slides. Others put them near the end so they connect to the sermon's next step. Pick one place and keep it consistent.
Connect announcements to the sermon
The strongest "next step" slide often comes from the sermon itself, like a verse to memorize or one action for the week. Amenflow drafts the week's newsletter, social captions and small group guide from Sunday's sermon, so your announcement team can point people to them. See a sample.